Department Policy and Procedure

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Departmental Policy Documents:

English Department Pattern of Administration [pdf]

Advanced

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Policies and Procedures for All of Us

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The English Department listservs are  

The department listservs are designed to support the research, teaching, and working functions and intellectual engagement of members of the department. The five listservs combined reach a broad and diverse audience of nearly 400 readers. The following recommended practices aim to help us use the listservs efficiently and respectfully as a shared online space.  

  1. Determine whether the listserv is the most appropriate medium for posing your question, concern, comment, or announcement. Could you write a direct email or stop by someone’s office to convey the information? If the information is only tangentially related to the department or unrelated to it, could you instead post your message through a non-business service, such as Facebook, Instagram, or Twitter?  
  2. Include a descriptive subject line for your message.  
  3. For announcements that would benefit the entire department, include all five listservs (listed above). Narrow the audience of your message to fewer listservs when appropriate.  
  4.  If your message is intended for a specific recipient, email that recipient directly—even if the conversation began as a message to the entire listserv.  
  5. Please do not forward personal emails from another party without the sender’s permission.  
  6. The university allows employees to use its computing resources for minimal personal use that does not interfere with work. But users should “refrain from using those resources for personal commercial purposes or for personal financial or other gain.” For more information, see the university’s Responsible Use of University Computing and Network Resources Policy.  
  7. Consider that what you assert as a practice of free speech, humor, or opinion actually may create an unwelcoming or hostile environment for some recipients of your message. Do not assume that everyone shares your perspective. 
  8. The listserv will remain free of hate speech, including generalizations, mischaracterizations, and attacks on individuals or groups based on race, class, gender, gender expression, sexual orientation, ethnicity, national origin, language(s), ability, religious belief, or veteran status.  
  9. Personal attacks are unacceptable on the listserv and sustained disagreements should be addressed discreetly.  
  10. The listserv and email communication through or to university accounts may not contain libel, infringe on copyright laws or invade employee or student privacy [pdf]. For more information, see Virtual Legality: An Overview of Your Rights and Responsibilities in Cyberspace.  
  11. Remember that because The Ohio State University is a public institution, email and listserv communications can be matters of public record. 

 

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Each faculty member, staff member and graduate student has a profile page (People page) in the English Department Directory

If you need to create a profile for the first time:

  • Fill out a People page submission form
  • If you would like to have a profile photo on your People page, upload your photo separately to OpicThat image will automatically populate on your People page.

If you need to update your profile:

  • Email english.communications@osu.edu with any changes you'd like.
  • If you want to change your profile photo, please do so at Opic.
  • If your role in the department changes (e.g., you were a GTA and are now Associated Faculty), please check your profile page for errors and outdated information, and send updates to english.communications@osu.edu.

If you were a student staff member or graduate student, and have graduated:

  • Your People page will be taken down no more than a semester after you graduate.
  • You will receive an email reminding you that your People page will be taken down, and will receive information on other venues to create a professional profile.
  • For additional information on creating professional profile pages, see Professional Development Resources.
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NOTE: Due to the COVID 19 pandemic, copying and printing services are not currently available through the English department in Denney Hall.

Copy Allowances

All faculty, staff and graduate students are given access to email, phones, computers and copiers upon arrival at Ohio State. For your convenience, the department has multifunction devices (scan/print/copy/fax) located in Denney Hall rooms 421 and 572. For conservation purposes, all instructors are encouraged to utilize, as much as possible, Carmen for teaching and BuckeyeBox for research. To support teaching, research and service, the department has provided the following annual copy allocations:

Tenure-Track Faculty: 4,000

Associated Faculty: 750 per class assigned

Graduate Students: 2,500

Program Directors and Professional Staff receive an annual allocation sufficient to meet their administrative responsibilities. All copy allowances will be reset each year on July 1. Anyone exceeding the annual allowance will need to request more by emailing the Administrative Manager, Wayne Lovely (.9) a brief rationale (150 words or less) detailing the necessity and specific research, teaching, or business purpose for the additional request.  If copy usage greatly exceeds the maximum allocation, the cost may be discounted from the individual’s travel/research allowance either in the current year or the following year.

Follow Me Printing and Copier Support

We now have access to Follow Me Printing, a service that allows you to send documents to the cloud and be released for printing at your convenience. Follow instructions for Xerox Printers to use the printer in 421 Denney Hall. You will need your BuckID to print and copy.

For students:

Instructions for students to download and use Follow Me Printing [pdf]

For faculty and staff:

UniPrint Faculty and Staff instructions for using Follow Me Printing

For assistance with the department copiers, please contact the front desk staff in 421 Denney Hall in person, by phone (614-292-6065) or by email

 

Copy Requests

Copy requests may be submitted using the copy request log at the front desk of 421 Denney Hall. Copy requests will be fulfilled within 48 hours. With the goal of adhering to copyright/fair use best practices coupled with managing the workload of the front desk staff, copy limits have been set to a limit of 20% of a publication. 

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The Department of English recruits and selects the most qualified individuals for open positions. In all cases, recruitment and selection activities are guided by a commitment to diversity.

Hiring Guidelines

  • Committment to Diversity
  • Representation
  • Process

For hiring information specific to certain segments of the department, see the pages linked below:

Associated Faculty Guidelines

Graduate Students: Workload Policy for Graders and Recitation Leaders

Visiting Scholars

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Service and Committees

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Robyn Warhol, Chair of the Department of English
Jonathan Buehl, Vice Chair of Rhetoric, Composition and Literacy
Kathy Fagan Grandinetti, Director of Creative Writing
Aman Garcha, Director of Graduate Studies
John Jones, Director of Digital Media Studies
Christa Teston, Director of Business and Technical Writing
Karen Winstead, Director of Undergraduate Studies

 

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Committees:

Directors Committee

Robyn Warhol, Chair (AU 20)
Wayne Lovely, Administrative Manager
Susan Williams
Jonathan Buehl, Vice Chair for Rhetoric, Composition and Literacy
John Jones, Director of Digital Media Studies
Kathy Fagan Grandinetti, Director of Creative Writing
Aman Garcha, Director of Graduate Studies
Karen Winstead, Director of Undergraduate Studies

Writing Program Directors Committee

Jonathan Buehl, Vice Chair for Rhetoric, Composition and Literacy
Lindsay Martin, Coordinator of Writing Minor
Eddie Singleton, Director of First-Year Writing
John Jones, Director of Digital Media Studies
Beverly Moss, Director of Second-Year Writing
Christa Teston, Director of Business & Technical Writing

Executive Committee:

Robyn Warhol, Chair
Megan Lemming, Assistant to the Chair and Creative Writing Program
Susan Williams, Full Professor
Ryan Friedman, Diversity Officer
Katie Braun, Regional Faculty Representative (Alternates: Rob Hughes, AU 2020; Ben McCorkle; SP 2021)
Jared Gardner, Full Professor
Jim Phelan, Full Professor (Kay Halasek, Full Professor alternate)
Jennifer Higginbotham, Associate Professor (Merrill Kaplan, Associate Professor alternate)
Jake Risinger, Assistant Professor
Nick White, Assistant Professor (Sarah Neville, Assistant Professor alternate)
MaryKatherine Ramsey, Staff Representative
Cathy Ryan, Associated Faculty Representative
Alison Cummins, EGO Representative
Maria Trusty, EUGO Representative

Awards Nominations Committee

Brian McHale, Chair
Wayne Lovely, Administrative Manager
Megan Lemming, Assistant to the Chair and Creative Writing Program
Adélékè Adéẹ̀kọ́
Frederick Aldama
Amy Shuman

Communications & Development Committee

Angus Fletcher, Chair
Lindsay Martin, Coordinator of the Professional Writing Minor
Elizabeth Falter, Manager of the Digital Media Project
Tommy Davis
Scott DeWitt
Ethan Knapp
Beverly Moss

Diversity & Inclusion Committee

Ryan Friedman, Chair
Mary Katherine Ramsey, Academic Advisor
Wendy Hesford
Marcus Jackson
Pranav Jani (SP 21 only)
Merrill Kaplan
Jessica Prinz

Enrollment and Budget Advisory Committee

Alan Farmer, Chair
Wayne Lovely, Administrative Manager
Katie Stanutz, Undergraduate Studies Program Manager
Deb Lowry, Associate Director of Curriculum and Assessment
Ex Officio, Robyn Warhol, Department Chair
Jill Galvan
Jim Phelan
Margaret Price (AU 20 only)
Elizabeth Renker
Lauren Squires (AU 20 only)
Nick White

Graduate Program and Policy Committee

Aman Garcha, Chair
Kathleen Griffin, MA/Phd Program Coordinator
Megan Lemming, Assistant to the Chair and Creative Writing Program
Deb Lowry, Associate Director of Curriculum and Assessment
Frank Donoghue (SP 21 only)
Jim Fredal
Beth Hewitt
Susan Lang
Sandra Macpherson
Sarah Neville
Jake Risinger

Lectures & Events Committee

Sean O’Sullivan, Chair
Megan Lemming, Assistant to the Chair and Creative Writing Program
Sarah Beaumont-White, Fiscal/HR Associate
Chris Highley
Leslie Lockett

MFA Committee

Kathy Fagan Grandinetti, Chair
Megan Lemming, Assistant to the Chair and Creative Writing Program
Michelle Herman
Marcus Jackson
Lee Martin
Elissa Washuta
Nick White

Promotion & Tenure Committee

Drew Jones, Chair
Megan Lemming, Assistant to the Chair and Creative Writing Program
David Brewer (“Junior” Procedures Oversight Designee or POD)
Jian Chen
Kay Halasek
Hannibal Hamlin
Jennifer Higginbotham
Rob Hughes
Dorry Noyes (“Senior” POD)
Liz Weiser
Andreá Williams (SP 2021 only)

Undergraduate Studies Committee

Karen Winstead, Chair
Debra Lowry, Associate Director of Curriculum & Assessment
Katie Stanutz, Undergraduate Studies Program Manager
Regional Faculty Representative: Sara Crosby (AU 20 only); Nathan Wallace (SP 21 only) Associated Faculty Representative: TBD
Jesse Schotter
Clare Simmons
Roxann Wheeler
Luke Wilson

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Old and Middle English: Ethan Knapp
Renaissance: Hannibal Hamlin (Course Director, 2220, 2280)
18th-century British: Roxann Wheeler
19th-century British: Clare Simmons
American Literature before 1900: Elizabeth Renker
20th-21st c. American & British Literature: Tommy Davis
US Ethnic/Postcolonial Literature: Ryan Friedman AU 20; Pranav Jani SP 21 (Course Director 2281)
Critical Theory: Ethan Knapp
Creative Writing: Kathy Fagan Grandinetti (Director of Creative Writing)
Digital Media Studies: John Jones--Director (Course Director, 2269)
Disability Studies: Margaret Price--Director (Course Director, 2277, 4597)
Film & Popular Culture: Jared Gardner (Course Director, 2264, 2463, 2464, 3372); Sean O'Sulivan, co-convener
Folklore: Merrill Kaplan (Course Director, 2270)
Language & Linguistics: Galey Modan (Course Director, 3271)
Narrative & Narrative Theory: Brian McHale
Rhetoric, Composition & Literacy: Jonathan Buehl--Director
Women's Gender & Sexuality Studies: Sandra Macpherson (Course Director, 2282)
Writing, Rhetoric & Literacy: Scott DeWitt

 

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Associated Faculty Coordinators:
Lee Martin
Scott DeWitt (AU 20 only)
Andreá Williams (SP 21 only)

Committee Chairs:
Alan Farmer, Enrollment and Budget Advisory
Angus Fletcher, Communications & Development
Ryan Friedman, Diversity & Inclusion
Brian McHale, Awards Nominations
Drew Jones, Promotion & Tenure
Sean O’Sullivan, Lectures & Events

Course Director for Classes Outside the Teaching Areas
Jessica Prinz

Data Keeper
Alan Farmer

Graduate Placement Officers
Jake Risinger
Angus Fletcher

Language Proficiency Coordinator
Galey Modan

Lord Denney's Players Creative Director
Sarah Neville

MA Advising Meeting Coordinator
Jennifer HIgginbotham

Parliamentarian
Jim Fredal

Procedures Oversight Designees
David Brewer (“Junior” POD)
Dorry Noyes (“Senior” POD)

Study Abroad Coordinator
Chris Highley

 

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Program Directors (Interdisciplinary Programs)

Jian Chen: Director of Asian-American Studies
Chris Highley: Director of the Center for Medieval and Renaissance Studies 
Susan Lang: Director of the Center for the Study and Teaching of Writing
Margaret Price: Director of Disability Studies
Wendy Hesford: Director of Global Arts & Humanities Discovery Theme
Frederick Aldama: Director of LASER
Jim Phelan: Director of Medical Humanities & Social Sciences and MHSS Minor
Jared Gardner: Director of Popular Culture Studies and Pop Culture Minor
Jim Phelan: Director of Project Narrative
Merrill Kaplan: Director of Scandinavian Studies
Pranav Jani: Director of South Asian Studies Initiative, Humanities Institute
Kay Halasek: Director of Michael V. Drake Institute for Teaching & Learning

College and/or University Service

  • Alan Farmer
    • Chair, Arts & Sciences Honors Committee
    • Folger Representative for CMRS
  • Jim Fredal
    • Eminence Faculty Network
  • Jill Galvan
    • University Senator
    • Senate Council on Academic Affairs Member
  • Jared Gardner
    • University Senator / Faculty Council
    • University Senate Faculty Rules Committee Chair
    • Faculty Cabinet
    • Billy Ireland Cartoon Library & Museum Exhibitions Committee
    • Billy Ireland Cartoon Library & Museum Faculty Advisory Committee
    • Humanities Institute Working Group
    • Ohio State University Press Working Group
  • Beth Hewitt
    • University Senator / Faculty Council
    • University Senate Faculty Faculty Compensation & Benefits Committee
  • Hannibal Hamlin
    • Center for Medieval and Renaissance Studies, Member of Oversight Committee
    • Center for the Study of Religion, Member of Oversight Committee
    • Arts & Sciences Ad Hoc Committee on Humanities Institute, Member
  • Michelle Herman
    • Editor of Non/Fiction Book Prize for OSUP/The Journal
    • Director of the Graduate Interdisciplinary Specialization program in the Fine Arts
  • Merrill Kaplan
    • Center for Medieval and Renaissance Studies, Advisory Committee
  • Leslie Lockett
    • Associate Director, Center for Medieval & Renaissance Studies
    • Honors & Scholars Faculty Advisory Committee
    • Rare Books and Manuscripts Faculty Advisory Committee
  • Sarah Neville
    • Campus Change Community Working Group Member
  • Sean O’Sullivan
    • Rhodes/Marshall Scholarship Committee
    • Arts & Sciences College Faculty Senator
  • Jim Phelan
    • President and Provost’s Advisory Committee
    • Chair, ASC Working Group on Health and Wellbeing Theme for GE
    • ASC Dean’s Budget Advisory Committee Member
  • Jessica Prinz
    • Hayes Graduate Forum judge
  • Elizabeth Renker
    • UITL Faculty FIT Mentor
  • Elissa Washuta
    • American Indian Studies Advisory Committee
  • Nick White
    • Advisor to the Writers Guild
  • Andreá Williams
    • University Faculty Compensation Committee
    • Research and Creative Expression Working Group
    • African and African-American Studies Review Committee
    • Interim Director of the Women’s Place
  • Susan Williams
    • ​​​​​​​GAHDT Advisory Committee (Arts & Humanities)
    • Presidential Fellowship Committee (Graduate School)
    • Co-owner of Office of Research & Creative Expression Strategic Plan on Leadership Training for Research Leaders
  • Luke Wilson

Statewide, National & International Service

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Associated Faculty are in no way obligated to perform departmental service, but in recent years, many Associated Faculty have been eager to serve on committees, both to accumulate more diverse professional experience and to become better integrated into the English Department community.  

  • Associated Faculty will elect, from a list of volunteers, AF representatives to the Executive Committee (2 reps) and the Undergraduate Studies Committee (2 reps), as well as at-large English Department Council reps (2 reps). These reps are voting members of these committees and should be prepared to engage fully in committee work. Although all Associated Faculty have voting rights in the EDC, the department has retained the two official at-large reps for volunteers who want to commit to attending the meetings and keeping other associated faculty apprised of departmental business.  

  • Associated Faculty will elect, from a list of volunteers, one AF liaison to the Lectures and Events Committee and one AF liaison to the Diversity and Inclusion Committee. These liaisons are voting members but do not have to commit to service beyond attending meetings, unless they want to. 

  • All Associated Faculty, not only the elected representatives, have the right to vote as part of the EDC; for details, consult the updated Pattern of Administration (POA) document [pdf]. Associated Faculty are therefore eligible to vote at EDC meetings, but faculty at these ranks will not be penalized in any way for not attending or voting at EDC meetings. Involvement is deeply valued but entirely voluntary. 

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Annual Review Policies

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In 2011 the English Department instituted some new policies that have already improved our ability to support the (qualitatively and quantitatively) tremendous workload carried by our Associated Faculty in the classroom, specifically by way of teaching observations and annual reviews. 

FAQs about Teaching Observations and Annual Reviews:

When should you arrange for a teaching observation? 

  • Please arrange for a teaching observation in every course that you are teaching for the first time in the department of English at OSU.    

  • If you are only teaching courses in which you have been observed before, please arrange for one teaching observation every three years, in a course of your choice. For example, if you are observed in 2017, you are next required to be observed in 2020.  

  • When you feel like you could use feedback or additional documentation for your professional portfolio. Even when you’re not required to have an official observation, it can be arranged for a faculty member to visit your class.  

Who should perform your teaching observation? 

Faculty in associated fields are already expecting to be approached about scheduling observations, so please don’t hesitate to contact them directly.  Alternatively, if you are planning to go on the job market, consider asking a faculty member who is familiar with your research, so that person can address both your teaching and research in the same letter.  If you are uncertain about whom to ask, or if you would like someone else to make the initial contact with a potential observer, e-mail one of the on-duty Associated Faculty co-coordinators for assistance. 

What does a teaching observation consist of? 

Once arrangements have been made, you send your observer a copy of the syllabus and make accessible any reading materials or worksheets that you think it would be useful to have during class.  The observer will write up a short description and evaluation of your instruction on that day, perhaps along with comments about your syllabus or other materials you shared.  The observer should share a draft of this write-up with you, and ask you to correct any factual errors (such as the date of the observation or the number of students enrolled in the class), before submitting it electronically to the Co-Coordinators of Associated Faculty and to Megan Lemming (.5). 

When you approach a potential observer to request an observation, you are encouraged to remind them that an observation write-up for an Associated Faculty member does not have to be as elaborately detailed as an observation that will be used for Promotion and Tenure purposes.  The write-up does not need to include a step-by-step account of everything that goes on in the classroom; it should be about 1-2 pages and include a summary of strengths and weaknesses, including unusually excellent teaching that should be taken into account when Honors classes are being assigned and award nominations are being made, as well as difficulties that might be remedied by utilizing the services of the Michael V. Drake Institute for Teaching and Learning or other means of support. 

What is an annual review? 

Like all faculty, you will be asked to submit a dossier to the department once a year. These materials will be turned in to an account that will be set up on Box. The dossier will consist of the previous calendar year’s records of your teaching and your students’ evaluations along with a CV, any observation letters that have been generated, and a brief summary of one set of discursive evaluations. The Co-Coordinators of the Associated Faculty will then summarize the information in an annual review letter. 

You are only required to have an in-person annual review meeting every third year. However, if you find an in-person meeting valuable, you can request to schedule one with a Co-coordinator to discuss the contents of the dossier. You also may request that the Chair of the English Department be present at that meeting as well.  

A letter based on this meeting will be generated for your file.  The letter will be used within the department when hiring and renewal decisions are made and may be consulted by the scheduler as well. 

Annual review letters as well as other personnel materials, such as letters of commendation, will be kept in a departmental personnel file. You may access this file at any time by making a request of the Chair and Chair’s assistant (Megan Lemming (.5)). 

When does the dossier need to be assembled? 

At the beginning of spring semester, you will receive an e-mail containing detailed instructions about how to assemble your dossier, how to schedule your review meeting (if needed that year), and the information for submitting materials to Box. Review meetings can take place through the end of April. If you have not received your discursive evaluations from the previous semester at the beginning of the following one, please let the co-coordinators know so that they can help track them down. 

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Departmental and University Graduate Student Information and Policies

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The Graduate School website houses information on Graduate Associate appointment dates, benefits, and pay schedule.

*The website linked above includes information on graduate associate access to the Ohio Public Employee Retirement System (OPERS). If you would like to opt out of OPERS, you must fill out the OPERS Exemption Request form within the first 30 days of employment.

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[pdf] - Some links on this page are to Adobe .pdf files requiring the use of Adobe Reader. If you need these files in a more accessible format, please contact english.admin@osu.edu.