The Department of English will allow each English tenure-track faculty member who does not have access to an Assistant Professor Start-Up Package, Selective Investment funds, or other contractual research funds a total of $2,500.00 to utilize between July 1 and June 30 in support of professional travel and research. Examples of permitted expenses under this policy include:
- Travel to conferences and meetings where the faculty member is engaging in professional work at regional, national and international levels by either presenting a paper or chairing a panel within the United States or abroad.
- Travel to appropriate libraries, archives and field sites for the purposes of professional research, both in the United States and abroad.
- The purchase of books and digital media published by an academic press (up to $250).
- Other material relevant to the faculty member's research.
There will be no rollover of any fund balances across fiscal years. For travel expenses, the faculty member must send all trip details, including itemized estimates, via email to firstname.lastname@example.org at least two weeks in advance of the trip departure date. For non-travel expenses, the faculty member must send a brief rationale (150 words or less) and an itemized estimate via email to Wayne Lovely at least two weeks in advance of the anticipated purchase of the materials in question. See also the restrictions in "Purchasing Procedures" for further details on covered expenses. Faculty must follow the travel and purchase procedures below to utilize any funding. Wayne will obtain the Chair’s final approval. All funding requests for travel commencing before June 30 must be submitted by May 5.
For Assistant Professors: your first recourse remains the start-up package that the College committed to you, until it runs out, at which point you become eligible for the regular departmental allowance as described in the paragraphs above, as funding is available during the particular fiscal year, on a prorated basis. The Fiscal Associate can provide current balances for Assistant Professor Research Funds (APRFs). Assistant Professors must follow the department travel procedure to utilize any funding.
For faculty with contractual research funds (from Selective Investment hires, counter-offers, etc.): your funds are in separate, individual accounts. Money you spend on travel or research items will come firstly from your individual accounts. If those funds are exhausted you become eligible for the regular departmental allowance as described in the paragraphs above, as funding is available during the particular fiscal year, on a prorated basis. The Fiscal Associate can provide current balances for faculty with contractual research funds. Faculty with contractual research funds must follow the department travel procedure to utilize any funding.
For faculty with joint and reduced appointments: you are eligible, unless a signed MOU indicates otherwise, for the amount of the travel & research allowance proportionate to your FTE in the Department of English. A faculty member on 75% time is then eligible for $1,875 in annual funds; a faculty member with a 50% appointment in English (or on 50% LOA) is eligible for $1,250 in annual funds.
For faculty on leave, fellowship, or special assignment: faculty on unpaid leave of absence (LOA) do not have access to departmental funds during the period of the LOA. Faculty on Special Assignment (SA), Faculty Professional Leave (FPL), or External Fellowship Subsidy (EFS) are considered regular faculty for the purposes of travel/non-travel requests for departmental funding.
For travel that crosses over fiscal years: funds do not carry over from one fiscal year to the next; travel that begins after July 1 must be reimbursed from that fiscal year’s allocation. It is possible, however, to prepay certain expenses (before June 30th) for travel in the following fiscal year from current year funds, when those funds are still available to you. For travel that begins in the preceding fiscal year but ends in the following fiscal year, reimbursements will be processed from the following year’s funds after July 1, provided that a T-number is acquired beforehand. Check with Wayne prior to making any travel arrangement that crosses fiscal years.
Please bear in mind the Arts and Humanities Support of Faculty Research money, which is available from the College, especially for international travel, and for which you can apply every year. In practice, this College funding has substantially expanded the department's research funding. Those who have contractual research funds or APRFs are not allowed to apply, however, until those funds run out. For any College awards that require a departmental match, the matching funds will be drawn from the faculty member’s travel and research allowance.
Pre-approval is required for any purchase and travel expense that you intend to be paid for by University funds. You are not allowed to commit university funds without getting prior approval to do so. This applies regardless of the funding source: departmental allowances, Grants-in-Aid, contractual research funds, etc. None of this is yours to spend until the business purpose and funding is verified through the department travel procedure.
This program applies to all tenure-track faculty members on the Columbus campus in the Department of English. Departmental resources are available to continuing faculty only; faculty who announce their termination to begin employment at another institution, or who are notified of the nonrenewal of their appointments, are ineligible for these funds. Any equipment purchased with University funds remains the property of The Ohio State University, and is assigned to the TIU of the funding recipient.