Information for Associated Faculty in the Department of English
Please contact the course director for help with your syllabus, to request a teaching observation, or to ask other course-‐specific questions.
Teaching observation pool
- The associated faculty listserv, Englect, includes all associated faculty who are currently teaching, as well as the Coordinator of Associated Faculty and several members of the departmental staff. Please add the Englect address to your list of safe senders: firstname.lastname@example.org-‐state.edu . Please feel free to use one or both of these listservs for business pertaining to associated faculty.
- If you think you are wrongly missing messages sent out on Englect, please notify Tracee Mohler or Leslie Lockett right away.
- The other English Dept. listservs are Engrad (email@example.com-‐state.edu), which goes to all graduate students; Engfac (firstname.lastname@example.org-‐state.edu ), which goes to all tenured and tenure-‐track faculty; and Engsta (email@example.com-‐state.edu), which goes to department staff. You are welcome to use these to communicate about events and issues of interest to the whole department.
- http://english.osu.edu : The topics at the top of the screen are self-‐explanatory (Undergraduate, Graduate, Courses, People, etc.), but it’s easy to miss the important “Faculty Information” link at the very bottom of the page, which takes you to crucial information on departmental procedures, including student evaluation of teaching, grading, and textbook ordering. (You can also get there by going directly to https://english.osu.edu/fac-‐staff-‐resources.)
- http://oaa.osu.edu/facultytoolkit.html: This site contains orientation material geared primarily toward new tenure-‐track faculty members but many of the topics are equally relevant to auxiliary faculty.
- http://artsandsciences.osu.edu/: The website for the College of Arts and Sciences. Click on “Faculty and Staff” at the top right to go to materials most relevant to faculty.
- http://ucat.osu.edu/ : The University Center for the Advancement of Teaching (UCAT) offers resources for improving course design and performance in the classroom, including a service for videotaping your class.
Your online profile
Each faculty member and GTA has a profile page at http://english.osu.edu àà People. All instructors are strongly encouraged to help the department Webmaster establish and maintain their online profiles.
Please send or update the following information by e-‐mailing firstname.lastname@example.org: A blurb about yourself, foregrounding your academic specialties; your office number and office hours; the URL of your personal website, if you would like your English Department page to have a link to that website; corrections to the data that may already be posted under “Areas of Expertise and Education”; and a photo for your profile page, in .jpg format, preferably at least 280 pixels wide by 375 pixels tall. If you’d like to take advantage of the free photographic service offered by the Media Studio located in 142 Hagerty Hall, the studio phone number is 614-‐247-‐7056.
If you were a GTA and are now a lecturer, please check your profile page for errors and outdated information, and send updates.
Student evaluations of instruction: online and discursive formats
- All SEI’s (Student Evaluations of Instruction, which used to be done in class with bubble forms) are now administered online, on the students’ own time. It is very challenging to get all or most of your students to fill out these forms, so plan to encourage them strongly by e-‐mail and in person during the final two weeks of the course. If you want to disable the function that allows students to include discursive comments with their online objective SEI responses, visit BuckeyeLink/SIS and click on the SEI icon (see instructions above under BuckeyeLink/SIS).
- All instructors of English Department classes are required to administer discursive evaluations during class time. Sample discursive evaluations are posted on the English Department website at https://english.osu.edu/fac-‐staff-‐resources/faculty-‐ responsibilities/teaching.
- Prior to the period at the end of the semester in which the students will fill out the discursive evaluations, you will receive in your mailbox in Denney 421 a campus mail envelope for each of your classes, clearly marked with the address of the person who will receive your discursives before giving them back to you.
- When you administer the evaluation forms in class, please leave the classroom and give one student this pre-‐addressed envelope. The student should put the completed discursives in the envelope and take it immediately to the front desk assistant in Denney 421 if possible, or to a Campus Mail box if your classroom is far from Denney.
Departmental Assessment and Support of Associated Faculty Instruction
In 2011 the English Department instituted some new policies that have already improved our ability to support the (qualitatively and quantitatively) tremendous workload carried by our Associated Faculty in the classroom, specifically by way of teaching observations and annual reviews.
When should you arrange for a teaching observation?
- Please arrange for a teaching observation in every course that you are teaching for the first time.
- If you are only teaching courses in which you have been observed before, please arrange for one teaching observation per year, in a course of your choice, in each of your first three years as a member of the Associated Faculty (i.e. not including any time you have spent as a GTA in our department).
- If you have been part of the Associated Faculty for more than three years, please continue to arrange for observations in any new course that you haven’t been observed in before, and if you are not teaching any new courses, then please arrange for one observation in a course of your choice once every three years.
Who should perform your teaching observation?
Course directors and the faculty members who are in the teaching observation pool (see above) are already expecting to be approached about scheduling observations, so please don’t hesitate to contact them directly. Alternatively, if you are planning to go on the job market, consider asking a faculty member who is familiar with your research, so that he or she can address both in the same letter. If you are uncertain about whom to ask, or if you would like someone else to make the initial contact with a potential observer, e-‐mail Leslie Lockett for assistance.
What does a teaching observation consist of?
Once arrangements have been made, you send your observer a copy of the syllabus and make accessible any reading materials or worksheets that you think it would be useful to have during class. The observer will write up a short description and evaluation of your instruction on that day, perhaps along with comments on your syllabus or other instructor-‐generated materials.
The observer should share a draft of this write-‐up with you, and ask you to correct any factual errors (such as the date of the observation or the number of students enrolled in the class), before submitting it electronically to the Coordinator of Auxiliary Faculty and to the Assistant to the Chair.
Once the observation letter has been drafted, but ideally before it has been submitted to your file, the observer should offer you the opportunity to sit down together and talk about how to maintain the most effective aspects of your teaching and how to improve on any areas of difficulty that were observed in the classroom.
When you approach a potential observer to request an observation, you are encouraged to remind them that an observation write-‐up for an Associated Faculty member does not have to be as elaborately detailed as an observation that will be used for Promotion and Tenure purposes. The write-‐up does not need to include a blow-‐by-‐blow account of everything that goes on in the classroom; it should be about 1-‐2 pages and include a summary of strengths and weaknesses, including unusually excellent teaching that should be taken into account when Honors classes are being assigned and award nominations are being made, as well as difficulties that might be remedied by utilizing the services of UCAT (see above under “Helpful websites”).
What is an annual review?
Once a year the department will request that you submit a dossier of the previous year’s records of your teaching and your students’ evaluations along with a CV. You will then meet with the Coordinator of Associated Faculty and a review partner or the Chair of the English Department to discuss the contents of the dossier. (If you are not a full-‐time lecturer, your dossier materials will be reviewed yearly, but you are required to have a face-‐to-‐face meeting only every third year or after teaching six courses in the Department, whichever is less frequent.) A letter based on this meeting will be generated for your file. The letter will be used within the department when hiring and renewal decisions are made and may be consulted by course directors and the scheduler as well.
When does the dossier have to be assembled?
Typically, part of the Associated Faculty group submits dossiers in November prior to having review meetings in December, and the rest submit dossiers after Spring Break for meetings in April. Please stay tuned for details about how the schedule of annual reviews will be handled